A: Complete all the evidence items where you can confirm you meet the requirement and follow the guidance on how to complete your improvement plan and upload this at evidence item 1.8.2. Is this still correct? Extended NHS DSP Toolkit deadline. I was pointed in the direction of VaultConnect by Keith at RightPath4 and Richard was really helpful. A: The 20/21 DSP Toolkit will be implemented after 30 September. You will not be able to publish a 20/21 DSP Toolkit until after 30 September. Have you met the DSP Toolkit deadline? He took the drama out of the situation and data compliance, helping me confidently do what I needed to do to get back to caring for patients. A: As the deadline for submitting your toolkit assessment has been delayed this extends the period of delivery for evidence items in the DSP Toolkit. Q: In 1.4.2: ‘When were information flows approved by the Board or equivalent?’ It says this must be in the last twelve months. A: Yes, you can publish for any number of your sites. Data Security and Protection (DSP) Toolkit Strengthening Assurance Guide 2020-21.pdf . Usually £750 + VAT (£900) – Now just £450 + VAT (£540). Arrangements for this will be kept under review during the COVID 19 response. A: As the deadline for submitting your toolkit assessment has been changed to 30 September, this extends the period of delivery for evidence items in the DSP Toolkit. CCGs which are merging should publish a DSP Toolkit over the next few days even if they haven’t achieved Standards met, where publishing does not impede their COVID 19 response. A: As the deadline for submitting your toolkit assessment has been changed to 30 September, this extends the period of delivery for evidence items in the DSP Toolkit. Things had got to the point where it looked like we may need lawyers to help us sort it out. Q: Has the deadline for complying with the national data opt out moved? Luke Irwin 20th October 2020 Data Protection, Healthcare. Towards the end of last year we had a data protection issue and I was signposted to Richard at Vaultconnect. Q: In 6.3.4: ‘When did the last review of monitoring solutions take place?’ It says this must be in the last twelve months. When you come to publish, you are asked which sites you are publishing. So if it had trained 9,450 between April 1 2019 and March 31st 2020, the Trust would need to train 50 more to reach 9,500 and achieve the target. The DSPT is an online self-assessment toolkit that has to be used by all organisations that have access to NHS patient data and clinical systems. So, the date assurance given to the Board or equivalent senior team is now after 1 April 2019 to the date of publication. A: As the deadline for submitting your toolkit assessment has been delayed this extends the period of delivery for evidence items in the DSP Toolkit. The DSP toolkit aims to help healthcare organisations achieve an appropriate level of cyber security to ensure patient data is protected. Tooltip The deadline for compliance with the national data opt-out has been extended to 31 st March 2021. within a privacy notice and/or Published Data Release Register by selecting “Specify an intranet or internet link to a document”. I can’t thank Richard and Keith enough. We had to resolve a situation over ownership and access to data when there was a change of practice structure and there were a lot of grey areas. Is this still correct with the extension to the deadline? However, in light of events NHSX recognises that it will be difficult for many organisations to fully complete the toolkit without impacting on their COVID-19 response. Note : The deadline for completing the DSP Toolkit has been extended to 30 September 2020. DSP Toolkit Deadline Extension - Frequently asked questions. 2019/20 Data Security and Protection Toolkit The final deadline for completing the mandatory questions was re-scheduled from March 31st 2020 to September 30th 2020. The Data Security and Protection Toolkit is an online portal (DSP Toolkit) that enables businesses to gauge their cybersecurity and data protection systems against Department of Health policies and standards. Other organisations in categories 3 and 4, having fewer requirements to meet, cannot submit an improvement plan, but they have until 30 September 2020 to complete and publish their toolkit assessment. This is achieved by submitting a self-assessment using the DSP (Data Security and Protection) Toolkit, an online tool that replaced the IG Toolkit in April 2018. Please fill in your message in the form below: Confirm you are happy to receive information and updates from VaultConnect via email. Making completion of the DSP Toolkit simple and pain-free for small practices. Q: In 5.3.1: ‘Explain how the actions to address problem processes are being monitored and assurance given to the Board or equivalent senior team?’ It says this must be in the last twelve months. A:  We are hoping to have them approved in April and then available as a spreadsheet via the DSP Toolkit. A: As the deadline for submitting your toolkit assessment has been changed to 30 September, this extends the period of delivery for evidence items in the DSP Toolkit. For example: Policy will be approved three months after return to Business as usual. Q: If we wish to submit an improvement plan, does this mean we have to publish our toolkit assessment, including the plan, by 31 March 2020? Q: When will the new toolkit requirements for 20/21 be available? The deadline is normally 31 March, but in light of the COVID-19 pandemic, the cut-off for 2020 submissions was pushed back to 30 September 2020 and the conformance date to 31 March 2021. Q: In 9.2.2: ‘The date the penetration test and vulnerability scan were undertaken’. IG Toolkit replacement The Data Security and Protection (DSP) toolkit for 2018/19 is now available for completion – this replaces the Information Governance (IG) toolkit that contractors have completed in previous years as one of your annual contractual requirements. A: As the deadline for submitting your toolkit assessment has been delayed this extends the period of delivery for evidence items in the DSP Toolkit. Each year, certain healthcare organisations must complete a self-assessment via the DSP (Data Security and Protection) Toolkit to demonstrate their data security and information governance compliance. •So if you completed an 18-19 DSP Toolkit which was reviewed ok: •If CAG ask today the site would be data security assured. Toolkit training and update events (10 September 2020) Dial in details for our training and update events through to September 2020. It says this must be in the last twelve months. Originally the Information Governance (IG) Toolkit. Earlier this year, NHS Digital confirmed that it was extending the 2020/2021 compliance deadline for DSP (Data Security and Protection) Toolkit until 30 September in light of the COVID-19 pandemic. Get Compliant – The 9-Step process is straightforward, time-efficient and ensures all compliance considerations have been taken into account, Remain Compliant – The ComplianceVault makes it easy to conduct regular reviews and stay on top of essential compliance tasks such as incident management and updating the DSP Toolkit. Can I publish on behalf of some organisations and not others? Q: In 7.2.1: ‘Explain how your data security incident response and management plan has been tested to ensure all parties understand their roles and responsibilities as part of the plan’. January 11, 2018 by Practice Index in CQC, Data protection, DSP Toolkit, GDPR, IG Toolkit (Time to read: 7 minutes) While much has been written and said about the EU’s General Data Protection Regulation (GDPR), the compliance deadline for which is 25 May this year, GP practice managers need to be aware of another set of data security requirements – which need to be met by April. What the deadline extension means to CAG and DARS •The period of assurance for the 18-19 Toolkit is extended to 30th September 2020. Q: We are a CCG which is merging on 1 April 2020. A: As the deadline for submitting your toolkit assessment has been delayed this extends the period of delivery for evidence items in the DSP Toolkit. Is this still correct? Q: I am publishing on behalf of the branches in my company as a HQ and all the ODS Codes are set up and correct. So, the date of the review is now any date after 1 April 2019 to the date of publication. A: No, you can publish as soon as you are ready if it does not impact on your COVID 19 response. The Data Security and Protection Toolkit is an online self-assessment tool that allows NHS Trusts and healthcare organisations measure their cyber security processes against the National Data Guardian’s 10 data security standards. So, the date when the last audit is now any date after 1 April 2019 to the date of publication. All organisations that have access to NHS patient data and systems must use the Data Security and Protection Toolkit to provide assurance that they are practising good data security and that personal information is handled correctly. The Data Security and Protection Toolkit replaces the previous Information Governance toolkit from April 2018. A: No, you can publish your toolkit assessment and submit your improvement plan anytime during the period up to 30 September 2020. These guides are valid until the DSP Toolkit deadline: 30 June 2021: Data Security and Protection (DSP) Toolkit Strengthening Assurance Framework 2020-21. So, the period for which you can count staff as completing the Data Security Awareness Training to achieve 95% is now 1 April 2019 to 30 September 2020. Organisations can choose to complete DSPT before that date. Richard was really friendly on the phone and gave me clear and concise information on how to proceed. This will allow us to see the areas where CCGs have completed the data security evidence items before CCGs are merged and ensure, from a DSP Toolkit point of view, that newly formed CCGs get a cleaner start. We will not exist in September 2020, what should we do? Have you met the DSP Toolkit deadline? The Data Security and Protection (DSP) Toolkit for 2018/19 is now available for completion; this replaces the Information Governance toolkit that contractors have completed in previous years. Ensure you meet the submission deadline – buy our toolkit today. Data Breach! Q: We want to publish now but there is one item we haven’t completed. Usually £750 + VAT (£900) – Now just £450 + VAT (£540) A: Yes, if a Trust has 10,000 staff, it needs to train 9,500 between 1 April 2019 and September 2020 to meet the 95% target. Is this still correct with the extension to the deadline? These standards form the main assertions of the DSP Toolkit and do not differ too greatly from the requirements of the IG Toolkit. A 9-Step guided process, supported by templates and on-call support, simplifies the ongoing compliance tasks. 2… The standards cover aspects of data security, consent and opt-outs, and are clustered under three leadership obligations: 1. The Data Security and Protection Toolkit (DSPT) – submission deadline 31 March 2019. The Data Security and Protection Toolkit requires javascript to be enabled. The ten data security standardsset out by the National Data Guardian apply to all organisations that handle health and social care information. The DSP Toolkit for the CCGs that are merging will not be closing on 31st March 2020 but will remain open to allow you to publish if you don’t get chance beforehand. A: Yes, as long it does not impact on your COVID-19 response. If you have already achieved compliance, provide a link to your published compliance statement e.g. Take away the stress, save money and reduce the risks to your practice, Sign up for the DPO Support Service before 15 March 15 September 2020 and receive 40% off. It replaced the Information Governance Toolkit in April 2018 and was updated in June 2019. Does the deadline extension apply to us? This demonstrates compliance to regulatory bodies and removes the pain from annual tasks like completing the DSP Toolkit. Q: We are trying to answer 3.2.1 ‘Have at least 95% of all staff, completed their annual Data Security awareness training in the period 1 April to 31 March?’ Do we only count staff up to 31st March? DSP toolkit submission deadline Tuesday, 31 March, 2020 Please ensure you have submitted your Data Security and Protection Toolkit by this date. NHSX has therefore taken the decision to push back the final deadline for DSPT submissions to 30 September 2020. Much like the IG Toolkit, organisations have until 31 March 2019 to comply with the DSP Toolkit, which incorporates both the data security standards outlined by the National Data Guardian (NDG) and NHS Digital guidance for General Data Protection Regulation (GDPR) compliance. A: Yes, futher details are provided on the DSPT news page. Q: What effect will this extended deadline of 30 September have on the toolkit for 20/21? Ahead of the 31 March deadline for submitting the Data Security and Protection Toolkit, many practices are burdened with completing the survey, gathering the necessary evidence or even just trying to understand what the question is asking for. The DPO Support Service helps dentists and practice managers fulfil their requirements as a DPO without the pain. If you are unable to re-instate the javascript option on your browser please contact us and we will be able to help. As per usual, the deadline for completion is 31st March 2019. DSP Toolkit Deadline Offer – Buy Before 15 September and Save 40%. It says this must be in the last twelve months. A:  As the deadline for submitting your toolkit assessment has been delayed this extends the period of delivery for evidence items in the DSP Toolkit. Q: In 1.7.6: ‘When was the date of last audit being made on data disposal contractors/other arrangements to ensure security is of the appropriate agreed standard?’ It says this must be in the last twelve months. I was pointed in the direction of VaultConnect by Keith at RightPath4 and Richard was really helpful. Earlier this year, NHS Digital confirmed that it was extending the 2020/2021 assessment period for DSP (Data Security and Protection) Toolkit until 30 September in light of the COVID-19 pandemic. 24 January - 2.00pm Book [...], DentalConnect OnDemand Webinar: The Language of GDPR (Part 2) Picking [...], DentalConnect OnDemand Webinar: Special Categories of Data Special category data [...], DentalConnect OnDemand Webinar: The Language of GDPR (Part 1) The [...], Stockport Business & Innovation Centre, Broadstone Mill, Stockport, SK5 7DL, Copyright 2017 VaultConnect. It was bad enough having a break-in, but having to work out whether we had or hadn’t had a data breach and who we needed to report what to was an added stress. If you’re not already compliant, it’s not too late. The Data Security and Protection Toolkit (DSPT) replaced the Information Governance toolkit from April 2018. If you have any issues with the dreaded GDPR  or any of your working practices your first place to contact should be Vaultconnect. Q: We are a Trust just short of achieving our 95% training target, can we just pick up the stragglers between now and 30 September 2020 to meet the 95% target for 2019/20? The DSP Toolkit is a requirement for NHS healthcare providers and supply chain organisations, and care homes (including domiciliary care homes). Is this still correct? Earlier this year, NHS Digital confirmed that it was extending the 2020/2021 assessment period for DSP (Data Security and Protection) Toolkit until 30 September in light of the COVID-19 pandemic. The advice I received from VaultConnect was invaluable. People: Ensure staff are equipped to handle information respectfully and safely, according to the Caldicott Principles. Is this still correct with the extension to the deadline? A:  As the deadline for submitting your toolkit assessment has been delayed this extends the period of delivery for evidence items in the DSP Toolkit. So, the period for which you can count staff as completing the Data Security Awareness Training to achieve 95% is now 1 April 2019 to 30 September 2020. Q: In 2.1.2: ‘When did your organisation last review the list of all systems/information assets holding or sharing personal information?’ It says this must be in the last twelve months. Data Security and Protection (DSP) Toolkit Each year providers of NHS services within England, including community pharmacy contractors, are required to complete an online self-assessment via the Data Security and Protection Toolkit – the deadline for this year has been extended until 30th September 2020. The deadline for completion of the 2020/21 toolkit is 30th June 2021. Is this still correct with the extension to the deadline? Submissions are made annually and are normally due by 31 March each year, although government arm’s-length bodies and NHS trusts must have completed baseline assessments by the end of the preceding October. Q: In 3.1.1: ‘Has an approved organisation wide data security and protection training needs analysis been completed in the last twelve months?’ It says this must be in the last twelve months. futher details are provided on the DSPT news page. He took the drama out of the situation and data compliance, helping me confidently do what I needed to do to get back to caring for patients. •If CAG asked on 1st October we would no longer Is this still correct with the extension to the deadline? Data Security and Protection (DSP) Toolkit Strengthening Assurance Summary of Guides 2020-21 A: As the deadline for submitting your toolkit assessment has been delayed this extends the period of delivery for evidence items in the DSP Toolkit. Richard helped us to figure out the facts and calmly establish a set of principles – from there we were able to reach agreement and move forward without risk to the practice or the privacy of our patients. So, the period for which you can count staff as completing the Data Security Awareness Training to achieve 95% is now 1 April 2019 to 30 September 2020. Sign up for the DPO Support Service before 15 March and receive 40% off For a limited time only, sign up for the DPO Support Service (inc. question by question guidance on completing the DSP Toolkit) and save £360 on the normal price. You don’t need to complete a formal Improvement plan for the mandatory evidence items not completed, but any detail in the comments box of those evidence items not met would be appreciated. A: You will be able to follow the year end arrangements guide and submit an improvement plan. Have you met the DSP Toolkit deadline? with a Section 251 approval). VaultConnect is a trading style of, DPO Support Service – Data Security & Protection Toolkit Deadline Offer. All organisations that have access to NHS patient data and [...], DentalConnect Webinar: Demystifying the DSP Toolkit Recording Available to View On [...], DentalConnect Webinar: HELP! Q: I am ready to publish my DSP Toolkit. Once you have published, email us at cybersecurity@nhs.net so we can amend the status to Standards not fully met (plan agreed). We do require the plan to have dates but they can be related to a return to Business as Usual. Due to Coronavirus, some sites are not ready, but all the rest are. dsp toolkit deadline 31st march 2019. A: If you have a date of 31 March 2020 to publish a DSP Toolkit publication in a contract, the organisation issuing the contact must agree the change. You can republish your assessment and add the other sites once they are ready. What is the DSP Toolkit? Posted by: Vanessa Whiteley. The Data Security and Protection Toolkit is an online self-assessment tool that enables organisations to measure and publish their performance against the National Data Guardian's ten data security standards. But they will not be implemented into the DSP Toolkit until after 30 September 2020. Q: Which organisations can submit an improvement plan? So, the date of the penetration test and vulnerability scan is now any date after 1 April 2019 to the date of publication. For a limited time only – extended in line with the extended DSP Toolkit deadline, sign up for the DPO Support Service (inc. question by question guidance on completing the DSP Toolkit) and save £360 on the normal price. Do I have to wait until September 2020? He helped me assess the situation and risks and walked through the actions I needed to take – including what the regulators would be looking for. admin October 20, 2020 0 76 6 min read Earlier this year, NHS Digital confirmed that it was extending the 2020/2021 compliance deadline for DSP (Data Security and Protection) Toolkit until 30 September in light of the COVID-19 pandemic. Make it Simple – Guidance, templates and on-call support make it possible for your practice DPO to carry out their responsibilities in complete confidence, with the added security of an expert ‘Master DPO’ to call on if ever they need it. The deadline for completing the DSP toolkit is 31st March, but it can be submitted at any point in the year. Find out more about cookies. So, the date of the training needs analysis is now after 1 April 2019 to the date of publication. The NHS DSP Toolkit deadline has been extended. Security October 22, 2020 Have you met the DSP Toolkit deadline? The Data Security and Protection Toolkit is an online self-assessment tool that allows organisations to measure their performance against the National Data Guardian’s 10 data security standards. Q: What will happen at the end of September 2020 if we are still unable to publish a Standards Met submission? See the note on the news page of the DSPT and follow the guidance with the enclosed Improvement plan template. Luke Irwin 20th October 2020 Data Protection, Healthcare. The DSP Toolkit replaces the Information Governance kit and is updated in June every year. If you’re not already compliant, it’s not too late. So, the date of the test is now 1 after 1 April 2019 to the date of publication. This site only uses uses essential cookies: Updating the DSP Toolkit for Dental Practices – Killing the Pain. Should sharing documents securely really be so hard? The Data Security and Protection Toolkit is an online self-assessment tool that allows organisations to measure their performance against the National Data Guardian’s 10 security standards. Luke Irwin 20th October 2020 Data Protection , Healthcare Earlier this year, NHS Digital confirmed that it was extending the 2020/2021 compliance deadline for DSP (Data Security and Protection) Toolkit until 30 September in light of the COVID-19 pandemic. A: The deadline for completing the DSP Toolkit has been extended to 30 September 2020. DSP Toolkit Deadline Offer! So, the date when Information flows were approved is now any date after 1 April 2019 to the date of publication. Q: I am struggling to complete all elements of the DSP Toolkit in time for 31 March because of COVID 19. Please click here for further information. In light of recent events NHSX recognises that it will be difficult for many organisations to fully complete the toolkit without impacting on their COVID-19 response. The Data Security and Protection Toolkit uses cookies to improve your on-site experience. The ComplianceVault captures and holds the necessary evidence of compliance and enables ongoing review each year. A: NHS Trusts, Local Authorities, DHSC ALBs, CCGs and CSUs can submit improvement plans where they are approaching a level of ‘Standards Met’ in all but a few areas. Can we publish now and submit an Improvement plan and continue working on it now? Charity Commission issues Invoice Hijack warning. National data opt-out deadline has been extended to 31 March 2021 (11th September 2020) The DSP toolkit for the Medical Sciences Division is primarily designed for studies who wish to become compliant with the requirements for the toolkit for the purposes of limited processing of identifiable data without consent (i.e. Untick the sites that that are not ready and publish for the others. He cleared some grey areas and left me confident with my next step. A: If you can publish before you merge without impacting on your COVID 19 response you should do so. As before, the deadline for submitting this year’s information governance return is 31st March 2019. Deadline 31st March Formerly the Information Governance (IG) Toolkit The Data Security and Protection Toolkit, or DSP Toolkit, is an online portal that enables organisations to measure their cyber security and data protection systems against Department of Health policies and standards. Q: Our contract says we must publish by 31 March 2020. See the note on the news page on the DSP Toolkit and follow the guidance with the enclosed Improvement plan template. Even though I thought I knew what to do it was brilliant being able to ask someone who really knows his stuff. (If you are an organisation that is required to complete it twice a year, deadlines will be 31st March and 31st October). 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